Your business profile is how SewTracker identifies your quilting business across every customer-facing document it generates. Taking a few minutes to fill this out completely means your invoices, build sheets, and customer status pages all look polished and professional from day one.

Before You Start

Your business profile is the identity of your quilting business inside SewTracker. The information you enter here appears on your invoices, build sheets, and the customer-facing status page, so it is worth taking a few minutes to fill it out completely.

To access your business profile, go to Admin > Manage Business from the main menu. You will need admin-level access to make changes.

Entering Your Business Information

The Business Information section is where you enter the core details that identify your business.

Step 1: Navigate to Admin > Manage Business. You will see the Business Information card at the top of the page.
Step 2: Enter your business name. This is the name your customers will see on invoices and the order status page, so use the name you do business under.
Step 3: Fill in your address fields: street address (and a second line if needed), city, state, and zip code. Your full address appears in the header of printed invoices.
Step 4: Add your business phone number and email address. These are shown on invoices so customers know how to reach you with questions about their order.
Step 5: Click Submit to save your changes. You will see a confirmation message at the top of the page.
Tip: You can update your business information at any time. Changes take effect immediately and will appear on any new invoices you generate going forward.

Uploading Your Business Logo

Adding a logo gives your invoices and customer-facing pages a polished, professional look. The logo upload section is located below the Business Information card on the Manage Business page.

Step 1: In the Business Logo section, click the upload area or drag and drop an image file. SewTracker accepts common image formats like JPG and PNG.
Step 2: A cropping tool will appear. Drag the handles to frame the portion of the image you want to use as your logo, then confirm your selection.
Step 3: Your logo is saved automatically after cropping. You will see a preview of it on the page. To replace it later, simply upload a new image.
Tip: For best results, use a logo image that is clear and readable at smaller sizes. Logos with transparent backgrounds (PNG) tend to look cleanest on invoices.

Where Your Profile Information Appears

Once your business profile is filled out, SewTracker uses that information in several places automatically:

  • Invoices -- Your business name, address, phone, email, and logo are displayed in the invoice header. Customers see this when you share a printable or emailed invoice.
  • Customer Status Page -- When customers check the status of their order using a shared link, your business name and logo appear at the top of the page.
  • Build Sheets -- Printed build sheets include your business name for easy reference at the sewing table.

Business Settings

Below the logo section, you will find the Business Settings card with two optional toggles you can enable as your workflow grows.

Automatic Status Email Notifications

When this toggle is turned on, SewTracker automatically sends an email to your customer each time you update the status of one of their order items. This keeps customers informed without you having to reach out manually. You can turn this on or off at any time, and the change takes effect immediately.

Subcontractor Tracking

If you work with subcontractors or outside quilters to fulfill orders, enabling this toggle adds tracking fields to your order workflow. You can record which items are sent to a subcontractor and mark them as paid. If you work solo, you can leave this turned off.

Tip: Not sure about the settings yet? You can skip them for now and come back later. Your business profile works perfectly fine with just your name, address, and contact details filled in.