Before You Start

Your product catalog is the list of quilting services you offer -- things like "T-Shirt Quilt," "Memory Quilt," or "Longarm Quilting." Setting up your catalog before you create any orders saves you time, because SewTracker will let you pick from your products instead of typing details from scratch every time.

To manage your catalog, go to Admin > Products from the main menu. You will need admin-level access to add or edit products.

Adding a Product

Step 1: Navigate to Admin > Products. You will see a table listing any products you have already created. If this is your first time here, the list will be empty.
Step 2: Click the Add Product button to open the new product form.
Step 3: Enter the product name. This is the label your team will see when selecting a product on the order form, so keep it clear and specific. For example, "Throw Quilt" or "Pet Memorial Pillow."
Step 4: Add a description. This text will autopopulate on the order form when the product is selected, giving you a head start. You can always customize it per order if a customer has special requests.
Step 5: Set the base price. This is the default price that will appear on the order form when the product is selected. The price is locked on the order to keep things consistent.
Step 6: Click Save to add the product to your catalog. It will appear immediately on your products list and in the product dropdown on the new order form.
Tip: Think about the types of quilts you make most often. Even two or three products in your catalog will speed up order entry. You can always add more later as your business grows.

Editing a Product

Need to update a product name, description, or price? Go to Admin > Products and click the edit option next to the product you want to change. Your updates take effect immediately and will apply to any new orders going forward. Existing orders keep the details they were created with.

Activating and Deactivating Products

If you stop offering a product, you can deactivate it instead of deleting it. Deactivated products will not appear in the product dropdown on the order form, but any existing orders that used that product are not affected. You can reactivate a product at any time if you start offering it again.

Setting the Display Order

By default, your products are listed alphabetically. If you want to control the order they appear in, you can set a custom sort order from the products page. This affects both the admin product list and the product dropdown on the new order form, so your most popular offerings can appear at the top.

How Products Work on the Order Form

Once your catalog is set up, creating an order becomes faster. When you start a new order and select a product from the dropdown, SewTracker fills in the description and price automatically. The product type and price are locked to the catalog entry, while the description remains editable so you can add any details specific to that customer's order. The product size field stays open for you to fill in, since dimensions vary from order to order.

Tip: If the same customer orders more than one item, you can add multiple line items to a single order, each with a different product from your catalog. Everything stays organized under one order.